Opportunities
Why Work with HEAV?
Do you long to make a difference in the lives of thousands of other homeschoolers? Do you or your children desire the opportunity to utilize skills and gain experience for the “real world”?
At HEAV, you and your children can accomplish all of these things and help the homeschool community in a big way!
A lot of the work at HEAV is done by volunteers—busy families just like yours who see a need and get involved. HEAV volunteers are an integral part of making a difference for homeschoolers in our state. Whether you’re interested in helping out right from your own home, at the office, as an intern, or at the convention, we need your help to effectively support homeschoolers and let others know about the wonderful world of homeschooling!
Want to Volunteer? We’ve Made it Easy!
Whether you are interested in helping year round or just once a year for a few hours at convention, you can make a difference at HEAV! Simply fill out a checklist, and someone will contact you with more information. Take some time out of your busy schedule to volunteer with HEAV, and be blessed in the process!
Convention Team
The keynote coordinator works alongside the convention director and speaker coordinator to seamlessly document, organize, and communicate keynote contracts and session details.
You’ll be the key link between the convention team and high-profile speakers, ensuring everything runs smoothly. If you’re highly organized, detail-oriented, and love working independently, this might be the role for you!
This is a work-from-home position expected to take about 10 hours per week.
We are also seeking an add-on coordinator who will assist the speaker coordinator in facilitating the convention’s Thursday add-an programs before, during, and after the annual convention. If you’re detail-oriented, love keeping things on track, and have great communication skills, this will be an enjoyable role for you!
This is a work-from-home position expected to take about 5-10 hours per week.
Click here to learn about the convention add-on coordinator.
Amazingly, the convention relies on 600+ volunteers to run smoothly! Volunteering has never been easier—simply fill out our Volunteer Application and someone will contact you with more information. Don’t forget, volunteers shop first at the Used Curriculum Sale!
Do you love children and have a heart to serve? Can you help provide a welcoming and exciting environment for little ones? If so, please consider volunteering at this year’s Children’s Program! We need full-time adult and mature teen leaders to help all day on Thursday, Friday, and Saturday. Some one-day assistant slots are available, as well. Volunteering at the Children’s Program is rewarding to the children and to you!
UCS IT Team Skills
Interested individuals should have an understanding of data bases, web pages and servers, coding, and financial accounting pertaining to web development, process flow and personal information protection. A basic proficiency in the following will be helpful as well:- Python
- Flask or Django
- Bootstrap
- MySQL
- REST API
- RHEL (Red Hat Enterprise Linux) or CentOS or Red Hat-based Linux OS
- Communicate with parents of graduating students throughout the registration
- answer questions regarding registration, graduation ceremony, student biographies, acquisition of diplomas and regalia, etc.
- Work closely with the convention director and publications director
- Work with the data manager to update registration forms for the coming year
- Keep an up-to-date spreadsheet of graduates’ registration information
- Communicate with other convention team members, graduation vendors, and the Greater Richmond Convention Center staff in a timely manner
- Check regularly and respond in a timely manner to internal and external emails
- Attend quarterly convention team meetings
- Direct graduation volunteers on-site at the convention
- Create parent/graduate seating charts, parent/graduate name tags, diploma labels, parent/graduate seat labels, check-in envelope labels
- Be onsite at the convention from Thursday through Saturday to man the Graduation booth and direct the ceremony on Saturday.
- Depending on flow, this may include the Sunday after for the after-action review meeting, etc.
- Other duties as needed
The HEAV convention team is looking for an enthusiastic individual or couple (could even be a homeschool graduate!) to serve as graduation coordinator.
You’ll be part of the HEAV convention team and will communicate regularly with staff members, including the office manager, finance manager, exhibit hall, security, operations, volunteers, etc.
The position requires approximately 8 to 10 hours per week from December through April, and more leading up to the weeks before the convention. The coordinator must be onsite during the convention, June 6-8, 2024.
Helpful Skills
You must have internet access and be proficient with Microsoft Word and Excel, comfortable with technology, and willing to learn additional platforms as necessary (Google Drive, Dropbox, and Trello in particular.) Strong customer service skills are also required.
Duties Include the Following:
- Communicate with parents of graduating students throughout the registration
- answer questions regarding registration, graduation ceremony, student biographies, acquisition of diplomas and regalia, etc.
- Work closely with the convention director and publications director
- Work with the data manager to update registration forms for the coming year
- Keep an up-to-date spreadsheet of graduates’ registration information
- Communicate with other convention team members, graduation vendors, and the Greater Richmond Convention Center staff in a timely manner
- Check regularly and respond in a timely manner to internal and external emails
- Attend quarterly convention team meetings
- Direct graduation volunteers on-site at the convention
- Create parent/graduate seating charts, parent/graduate name tags, diploma labels, parent/graduate seat labels, check-in envelope labels
- Be onsite at the convention from Thursday through Saturday to man the Graduation booth and direct the ceremony on Saturday.
- Depending on flow, this may include the Sunday after for the after-action review meeting, etc.
- Other duties as needed
Interested? Please send your resume to Jessica Vasquez, convention director, at convention@heav.org.
Available Positions
Experienced mom of high schoolers? Please consider serving as a mentor in HEAV’s mentoring program! You’ll be part of a supportive community that will equip and encourage parents to launch the next generation. Time commitment is just 30 minutes to 2 1/2 hours per week.
Homeschooling is growing, and the HEAV office is very busy!
Our goal is to provide a live voice on the phone during normal office hours. When parents call the office with questions or concerns, we don’t want them to go to voicemail. With limited staffing and a lot of data entry and clerical work, we need help to accomplish this goal.
Questions? Please contact the office manager at office@heav.org.
HEAV is seeking a director of development will build and lead a program to support the year-round work of HEAV through a comprehensive plan to grow and cultivate support through effective communications, messaging, personal contacts, team-building, grants, and special donor events.
Can you help us pass along information about the convention and HEAV events? We’ve found the best way to encourage involvement in HEAV activities and events is through “word of mouth,” and we are looking for help from people who are willing to pass along information about upcoming seminars and events (such as next year’s convention!) to their community, churches, online groups, MOPS group, etc.
Our Outreach Partner program makes it almost effortless! We’ll send you ready-to-go announcements and information that you can forward along to your church or group, or post in your community. Outreach Partner Volunteer
Remember the questions YOU had as a brand-new homeschooler? How about sharing some of what you learned by volunteering as a phone counselor?
- Training is provided
Initial three-hours training will be conducted by Yvonne Bunn at the HEAV office in Richmond in January.
- Flexible Hours
Beginning in January, volunteers should be able to volunteer to answer questions by phone.
- Work from Home
The phone calls will be transferred through our phone system directly to your home or cell phone number. Callers will not see your number, and your phone number does not need to be published. You should have access to a computer, as much information is located on our website which can be easily accessed when taking calls.
Interested? Send a brief resume with background and experience to Ann Miranda at office@heav.org.
HEAV is seeking a director of development will build and lead a program to support the year-round work of HEAV through a comprehensive plan to grow and cultivate support through effective communications, messaging, personal contacts, team-building, grants, and special donor events.
Volunteer Convention Coordinators Needed in the Following Areas:
- Registration Coordinator
Duties include monitoring online registration, answering questions from attendees, and sharing weekly information with the convention team. The coordinator will also prepare badges, tickets, and packets for the attendees; oversee the registration area onsite; and prepare a detailed report after the convention. - Graduation Coordinator
Duties include monitoring online registration, answering questions from families, organizing the ceremony, and facilitating the ceremony onsite. - Facilities Coordinator
Duties include collecting the room setup requests from speakers and coordinating with the convention center to ensure that all areas are set up correctly. - Keynote Coordinator
Duties include executing the plans for each of the keynotes and ensuring that the program is followed in a timely manner. - Workshop Host Coordinator
Duties include recruiting volunteers, preparing packets for the volunteers, manning the hostess table onsite, and ensuring that each workshop has the needed volunteers. - Prayer Station Coordinator
Duties include recruiting volunteers for the prayer stations, preparing a schedule for the volunteers, and manning the prayer station during convention. The coordinator will also act as a prayer warrior for the convention team. - Signage Coordinator
Duties include making and updating signage for the convention, placing signage before and during the convention, and maintaining the convention signs. - College Fair Coordinator
Duties include recruiting colleges, registering colleges, and organizing the college fair.
Amazingly, the convention relies on 600+ volunteers to run smoothly! Volunteering has never been easier—simply fill out our Volunteer Application and someone will contact you with more information. For more details, see our Volunteer FAQs. Don’t forget, volunteers shop first at the Used Curriculum Sale! Volunteering at the Convention
Do you love children and have a heart to serve? Can you help provide a welcoming and exciting environment for little ones? If so, please consider volunteering at this year’s Children’s Program! We need full-time adult and mature-teen leaders to help all day Friday and Saturday, as well as some one-day assistants. Volunteering at the Children’s Program
Can you help us pass along information about the convention and HEAV events? We’ve found the best way to encourage involvement in HEAV activities and events is through “word of mouth,” and we are looking for help from people who are willing to pass along information about upcoming seminars and events (such as next year’s convention!) to their community, churches, online groups, MOPS group, etc.
Our Outreach Partner program makes it almost effortless! We’ll send you ready-to-go announcements and information that you can forward along to your church or group, or post in your community. Outreach Partner Volunteer
Remember the questions YOU had as a brand-new homeschooler? How about sharing some of what you learned by volunteering as a phone counselor?
- Training is provided
Initial three-hours training will be conducted by Yvonne Bunn at the HEAV office in Richmond in January.
- Flexible Hours
Beginning in January, volunteers should be able to volunteer to answer questions by phone.
- Work from Home
The phone calls will be transferred through our phone system directly to your home or cell phone number. Callers will not see your number, and your phone number does not need to be published. You should have access to a computer, as much information is located on our website which can be easily accessed when taking calls.
Interested? Send a brief resume with background and experience to Ann Miranda at office@heav.org.
Please contact us through our General Volunteer Application.
Our goal at HEAV is to always provide a “live” voice on the phone during normal office hours. With limited staffing and a lot of data-entry and clerical work, we need help to accomplish this goal.
As a way to say, ”Thank you” to those volunteers who help us answer the phone or provide basic office support, we have established a new incentive program! For each hour of office volunteer work, you can earn rewards redeemable for HEAV products or event registrations (including convention registration). Families can combine all of their reward points into one account to purchase more expensive products or event registrations.
HEAV is seeking a marketing director to develop and implement cross-channel marketing strategies to strengthen our market presence with a goal to increased event attendance, membership sales, and increased brand awareness.
Are you someone who thrives on organization, especially when it comes to all things digital? Do you enjoy tasks like data entry, scheduling, and making processes run smoother?
As the speaker administration assistant, you’ll work closely with the speaker coordinator to manage the details of speaker recruitment, contract preparation, and more. We’re looking for a tech-savvy, team-oriented individual who loves keeping things on track. Oh, and did we mention—being organized is a must!
This is a work-from-home position expected to take about 10-15 hours per week.
Click here to learn more about the speaker admin assistant position.
Do you have a passion for turning ideas into unforgettable experiences? Are you an energetic individual who loves to bring people to together, orchestrate dynamic logistics, and execute plans to bring a broad vision to life?
If that sounds like you, this role may be your opportunity to shine!
HEAV’s convention director is the driving force behind all things convention, from the initial brainstorming sessions for to the final, onsite implementation. The ideal candidate will bring a wealth of experience, inspiring leadership, and exceptional team-building skills to create a meaningful, life-changing event that will empower and inspire homeschooling families
Interested? Please view the complete job description here.
Volunteer Benefits
Depending on the volunteer position you choose, you may be eligible for a variety of benefits.
- President’s Volunteer Service Award (all volunteers with sufficient volunteer hours)
- Early shopping at the Used Curriculum Sale (convention volunteers)
- Skill development and office training (internship/volunteer)
- Turn your volunteer hours into HEAV products or event registrations through the VIP Program (office volunteers)
- Above all, your efforts will be helping to build families and encourage parents to raise the next generation on a solid foundation!
