Convention Director

HEAV is seeking a convention director to plan, organize, manage, and direct the process and teams to execute the annual HEAV convention.

Executive Director

Team builder
Excellent relationship management and interpersonal skills
The ability to work effectively with volunteers, sponsors, speakers, vendors, and staff in person and on the phone
Superior judgment, negotiation, and diplomatic skills
Excellent verbal and written communication skills
Highly organized and detail-oriented with the ability to manage the multiple convention components
Initiative and the ability to accomplish goals with minimal supervision
Incredible customer-service ethic
Enthusiasm, commitment to excellence, self-motivation, and a professional demeanor
Strong understanding of marketing and promotion
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Project), Google Workplace (docs), and Internet research
Spiritual maturity

The convention director is responsible for collaborating with the executive director in the strategic development and execution of the HEAV annual convention. This position will contribute to the creation of a meaningful and life-changing event that meets the needs of homeschooling families, fosters strong community relations, builds brand awareness, increases revenue and donor loyalty, and acquires new supporters for HEAV.
The convention director must demonstrate internal team leadership while employing an entrepreneurial, collaborative, and results-oriented approach to lead and drive the production of a high-quality convention that advances the vision and mission of the Home Educators Association of Virginia.
Onsite, the convention director is responsible for overseeing all the details of the convention with backup from the executive director as needed. Problem-solving, checking in regularly with coordinators, intervening where needed, {{{Praying}}}, and keeping the ED informed.

Completes the Ministry Institute training within the first two weeks and utilizes processes
Collaborates in the development of themes and programming
Provides direction and accountability to convention coordinators in the planning and execution of their areas
Proposes new ideas to improve the event planning and implementation process
Develops budgets and oversees financial reporting to the executive director and the board
Maintains confidentiality
Negotiates with venues, speakers, and vendors
Works closely with the director of publications and marketing to give input on content for event correspondence, collateral materials, social media, and web promotions, and overall marketing
Supports cross-functional internal teams to secure sponsorships and in-kind gifts
Assists the publications and marketing director with the creation of sponsor packages
Organizes and leads 2-3 in-person team meetings with coordinators a year
Prepares quarterly board reports
Participates in team meetings on Tuesdays at 10 am
Oversees the post-event wrap-up, including but not limited to debrief meetings, collection of coordinator reports, recognition of key constituents, coordinator after-party, financial reporting, reviewing and approving invoices, and data transfer
Maintains and develops documentation on procedures and policies
Performs additional duties and responsibilities as needed

Commensurate with experience

This is considered a full-time position, but hours widely vary depending on the needs and time of year.

Paid day off for your birthday

Please submit a cover letter and resume to Anne Miller at anne.miller@heav.org.