Exhibitor Information

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Homeschool Exhibitors

Thank you for your interest!

Applications are now being accepted for the 2020 Exhibit Hall.

HEAV hosts one of the largest homeschool conventions in the country, with approximately 12,000 participants each year. To meet the needs of homeschooling families, we are looking for products and services that are exciting, unique, and of interest to our primarily Christian homeschool attendees.

To help make our exhibitors successful in their endeavors, we carefully review each exhibitor’s products and services to avoid duplication of vendor types and ensure each exhibitor has the best possible chance of success.

HEAV reserves the right to refuse any exhibitor, and offers no comment or reason when invitations are not extended.

At this time we are not accepting applications from independent consultants that work with multi-level marketing companies.

If You Have Never Exhibited With HEAV Before:

Applications will be accepted for 2020 beginning August 1, 2019.

If you would like to be considered as a new exhibitor, you must submit an application that provides the following information:

  • A catalog and/or brochure about your company or organization;
  • A sample of materials you may have in your booth;*
  • References (if any) from previous conventions you may have attended;
  • Pictures of your display, if possible; and
  • Your company name, address, phone number, fax number, e-mail address, website, and contact name.

*Samples will not be returned.

If you have questions about a new application for the HEAV exhibit hall, please contact exhibithallreview@heav.org.

If you have exhibited with HEAV in the past

PLEASE E-MAIL THE EXHIBIT HALL COORDINATOR AT EXHIBITHALL@HEAV.ORG TO GET THE REGISTRATION LINK.

2020 HEAV Convention Information

Exhibit Hall Hours

Thursday, June 11
7:00 a.m.–3:00 p.m. Exhibit Installation
5:00 p.m.–8:00 p.m. Exhibit Hall Premiere

Friday, June 12
9:30 a.m.–8:00 p.m. Exhibit Hall Hours

Saturday, June 13
9:30 a.m.–6:30 p.m. Exhibit Hall Hours
6:30 p.m.–10:00 p.m. Exhibit Hall Dismantling

Booths must be manned during all open exhibit hall hours.

Early-bird Registration Prices – Until September 8, 2019

First Booth: $475
Each Additional Booth: $395
Corner Booth: $105 additional for each corner booth ordered (maximum charge is $210)

Regular Registration Prices – September 9 to December 31, 2019

First Booth: $495
Each Additional Booth: $405
Corner Booth: $105 additional for each corner booth ordered (maximum charge is $210)

LateRegistration Prices – Beginning January 1, 2020

First Booth: $525
Each Additional Booth: $425
Corner Booth: $105 additional for each corner booth ordered (maximum charge is $210)

Booth Information

All booths are 10-ft. x 10-ft. and contain one 8-ft. skirted table and two (2) chairs. They also include an 8-ft.-high back curtain and 3-ft.-high side drapes. Two (2) full-convention name tags are provided per exhibitor. One (1) shopping-only name tag will be provided for each additional booth reserved. If you should have a need for extra shopping-only name tags, these may be purchased for $25 each during your registration or at later opportunities we provide. We provide complimentary name tags for dependent children of exhibitors only. Please let the exhibit hall coordinator (exhibithall@heav.org) know that you need these.

Things such as electricity, drayage, or specific furnishings are an additional cost. These are provided by the Greater Richmond Convention Center and Exhibits, Inc. Information on prices will be provided in the weeks before the convention.

Internet can be requested by any registered exhibitor through a link in the confirmation e-mail. HEAV has worked with the Greater Richmond Convention Center to lower the cost per device by implementing a cost-sharing price structure. 11

Questions?

Thank you for considering the HEAV Homeschool Convention! If you have any further questions, please don’t hesitate to ask. To find out more about our organization, please visit www.heav.org or e-mail exhibithall@heav.org.

Exhibitor Workshops & Name Tag Requests