Used Curriculum Sale

Sell the items you no longer need–or find resources at bargain prices!

HEAV Homeschool Convention UCS

The Used Curriculum Sale is a MEGA opportunity to get homeschool resources at a bargain–and to sell those items you don’t need!

The barcoding system will open in March 2019!

Need books and materials for next year? Come shop at the HEAV Used Curriculum Sale. The earlier you register for the convention, the earlier you’ll get to shop! Want an opportunity to turn unneeded homeschooling materials into cash? Sell them here.

Shopping

Need books and materials for next year? Come shop at the HEAV Used Curriculum Sale. The earlier you register for the convention, the earlier you’ll get to shop! 

Selling

Want an opportunity to turn unneeded homeschooling materials into cash? Sell your textbooks, books, manipulatives, games, educational DVDs and more!

Volunteering

As a volunteer, you get to shop early in the Used Curriculum Sale when you volunteer more than two hours.  We would love to have you join our team! 

Shopping

Open Shopping Hours

Friday, June 7, from 3 p.m. to 7:00 p.m.*

Saturday, June 8, from 8 a.m. to 2 p.m.

Get a detailed schedule here.

Early Shopping on Friday

On Friday, June 7 early entry to the UCS will be available for volunteers first and then for those who are preregistered for the convention. The earlier you preregister, the earlier you may shop. When you shop, you will turn in the colored pass you received at registration. You may shop for as long as you wish, within the stated UCS hours. If you leave the sale, however, you will not be able to re-enter until 3 p.m. when shopping is open to all convention attendees.

Shopping Notes

You may take as long as you need to look and make your selections—your time in the sale is not limited. You do not have to enter at the exact time your pass specifies. Your pass will allow you to enter anytime AFTER THE TIME PRINTED ON IT.

Children, strollers, carts, wagons, and purses will be allowed in the UCS. You may bring in EMPTY boxes or bags for carrying books. We usually have some boxes available. Please do not bring in previously purchased items—a package check will be available.​

The use of suitcases in the UCS is discouraged. Should you choose to use a suitcase, you will need to be prepared to show that all compartments are empty upon entering and exiting the sale.​

Shopping is open to ALL attendees beginning at 3 p.m. on Friday.

The quantity and quality of materials in the UCS depends entirely on the materials brought in by the homeschoolers who participate. HEAV is NOT a supplier of these materials. We cannot guarantee what will be available, nor the condition, edition, or usability of materials. Check the materials BEFORE you buy. ALL SALES ARE FINAL. NO REFUNDS WILL BE GIVEN.

We accept cash, personal checks (made out to HEAV), or credit cards (VISA and MasterCard).

Early Shopping Notes (Friday, June 7)

If you are preregistered for the convention, you will receive a confirmation stating your entrance time to the UCS. Upon arrival at the convention, visit the preregistration table to pick up your convention name tag(s) and UCS pass(es). The entry time is printed on the pass. You MUST bring your pass to shop before the sale opens to the general public at 3 p.m. If you are a volunteer, you must bring your “Golden Ticket” to shop at 9 a.m. If you are a volunteer and don’t have a pass, please see Jennifer Jessen at the Volunteer Table next to Registration in the main lobby.

Click here for a map of the UCS floor plan.

We Need Volunteers!

Remember, anyone volunteering for at least two hours at the convention is eligible to shop early in the UCS. If you volunteer in any area, you will receive a “Golden Ticket” that entitles you to shop at the UCS at 9 a.m. on Friday, June 7. If you are interested in volunteering in the UCS, please fill out the Volunteer Application.

Shopping FAQ

Yes. UCS admission is included with these registration options:

  • Full-Convention Registration
  • Shopping-Only Pass
The items in the UCS include books on almost every subject, for every grade. Items vary from unit studies to reference materials to how-to books to teacher education resources. We also tend to have an abundant supply of CDs and computer software. Below is a list of all subjects and categories that you may find at the sale.

Grades and Subjects

PreK K – Language, Math, Science, Soc. Studies Elementary – Language, Math, Science, Soc. Studies 1st – Language, Math, Science, Soc. Studies 2nd – Language, Math, Science, Soc. Studies 3rd – Language, Math, Science, Soc. Studies 4th – Language, Math, Science, Soc. Studies 5th – Language, Math, Science, Soc. Studies 6th – Language, Math, Science, Soc. Studies 7th – Language, Math, Science, Soc. Studies 8th – Language, Math, Science, Soc. Studies High School – Language, Math, Science, Social Studies, Government & Economics, College Texts, Electives

General Categories

  • Adult Fiction
  • Adult Non-Fiction
  • Art
  • Bible
  • Biography
  • CDs
  • Charts/Maps
  • Children’s Fiction
  • Children’s Non-Fiction
  • College Textbooks
  • Computer Software
  • Curriculum Guides
  • DVDs
  • Easy Readers
  • Foreign Language
  • Games
  • Home Economics
  • How-to Books
  • Language Manipulatives
  • Large Kits
  • Math Manipulatives
  • Music Instruction
  • Picture Books
  • Poetry
  • Puzzles
  • Reference
  • Religion
  • Science Manipulatives
  • Teacher Resources
  • Unit Studies
  • Young Adult Fiction
  • Young Adult Non-Fiction
No. Admittance to the UCS is only by colored pass (given to all preregistered convention attendees) until the open shopping hours. Admittance time on the pass is based on registration date—the earlier you register, the earlier you will be able to shop. Exception: Volunteers may take advantage of early shopping on Friday at 9 a.m.

Friday 9 a.m. – 10 a.m.

Volunteers-Only Early Entry: The UCS will be available for volunteers who have served, or are scheduled to serve, for a minimum of two hours at the convention. Volunteers must present an Early Entrance Pass to be admitted into the sale.

10 a.m. – 3 p.m.

Preregistered Shopping Hours: If you preregister but are not a two-hour volunteer, you will receive a colored pass stating the time at which you may begin shopping. The earlier you preregister, the earlier your entrance time will be.

3 p.m. – 7:00 p.m

. Open Shopping: All registered convention attendees will be admitted to the UCS.

Saturday 8 a.m. – 2 p.m.

Open Shopping: All registered convention attendees will be admitted to the UCS.

You may buy as many items as you want; you are not limited on the number of items you may purchase. 

We accept cash, personal checks (made out to HEAV), and credit cards (VISA and MasterCard). 

Yes, your children are welcome to shop with you in the UCS; however, we request that all children be accompanied by a responsible adult.

Yes, you may bring in strollers, carts, wagons, EMPTY boxes, or bags to carry the items you plan to purchase. We usually have some boxes available. The use of suitcases in the UCS is discouraged. Should you choose to use a suitcase, you will need to be prepared to show that all compartments are empty upon entering and exiting the sale. Please do not bring in previously purchased items. A package check will be provided for the convenience of our UCS shoppers.

No. You may begin shopping any time after the time stated on your colored pass, and you may stay in the hall as long as you wish, within the stated UCS hours. HOWEVER, you will turn in your pass when you are admitted, and you may only shop once before 3 p.m. on Friday. (After 3 p.m., the UCS shopping opens to all registered convention attendees and you may come and go as often as you wish.)

All of the unsold items have to be resorted and ready for gleaning by 4:30 p.m. Last year, we had more than 30,000 items to sort. The first step in this process is to sort the unsold items into two categories: pick-up or donate. This is determined by the seller and designated on the labels. The pick-up items are gathered and sorted by last name. The donated items are collected and put into an area of the hall where shoppers can come and glean for those items that did not fit into their budget. This process takes more than two hours and requires many volunteers. All volunteers who assist us during this crucial time will be permitted to glean before the doors open to all other gleaners. If you are interested in volunteering during this time, please contact our on-site UCS volunteer coordinator and ask to be scheduled. You may reach her at volunteers@HEAV.org  or by filling out our Volunteer Application.

Selling

Step One: Create an Account

Create your account using the online barcoding system. Online instructions will guide you through the process.

Step Two: Printing Instructions

  • Print your master sheet(s) first and double-check all entries against the master(s) before printing your labels.
  • Paper/Ink/Printer requirements:
    • Paper – White paper only. Please note: Adhesive labels often mar book covers, making them less appealing to shoppers.
    • Ink – Ink should be all black. (Set printer to print in black and white or in grayscale.)
    • Printer – Laser is preferred; if inkjet is used, set quality to “Best/High.”
  • Print your labels only when you are sure you have all your data entered correctly.
  • If you need to modify or remove an item from the list, be sure to discard any previously printed labels for that item.
  • Each label will print in duplicate, giving you two labels for each item: one label for the outside and a duplicate for the inside. The inside label serves as an extra precaution to assure we will be able to locate your items should the outside label become compromised in any way.
  • Cut labels and tape securely to your items. HEAV is not responsible for lost items. Improperly labeled materials CANNOT be accepted for the sale.
  • Special Instructions for Items to Be Sold as a Set: To ensure that items in a set do not become separate from the set and lost, please take these additional precautions:
    1. Make multiple copies of the labels and place one on each of the books to be boxed in the set.
    2. Tape up the box securely so that books cannot be removed.
    3. Tape a detailed list of all contents on the outside of the box along with a label, so shoppers will know exactly what is in the box.

Step Three: Packing Instructions

Pack your items together by presorting them according to grade/subject or by category so that we can quickly get them on to the correct tables. Items that are not presorted will not be distributed to the sales tables as quickly as those that have been.

Please follow these helpful hints to make the drop-off process move as quickly as possible.

Packaging Instructions

  • Pack items by grade/subject or category. This will help make the process of putting items on the tables for selling more efficient and timely! Example: Pack all the same grade/subject together; pack all the same categories together.
  • Pack your materials in disposable containers such as cardboard boxes. We cannot be responsible for returning containers to their owners.

Loading Dock Rules and Etiquette

  • Be kind to one another!
  • Do not leave your vehicle unattended—NO PARKING is allowed in the loading dock area. (This includes ANYWHERE in the backstage area adjacent to the loading docks.)
  • Young children must remain in the car. Children are not allowed on the loading dock for their own safety
  • UCS volunteers will assist you in removing your items from your vehicle and transporting them into the UCS hall.
  • Drop-off at the loading dock is a two-step process:
    • Step 1 – Scan master sheet (Leave books in the car.) Your Master Sheet Summary will be scanned by a UCS volunteer at your vehicle. Items cannot be removed from your vehicle until the Master Sheet Summary has been scanned.
    • Step 2 – UCS volunteers will assist you in removing your items from your vehicle and transporting them into the UCS hall.

NEW this year! The only paperwork you will need to bring with you when you drop off your sale items is a one-page Master Sheet Summary. Instructions on how to print this document are located on the barcoding site. Drop off your items for sale along with your Master Sheet Summary at the UCS Hall during one of the drop-off times listed below.at the UCS Hall during one of the drop-off times listed below.

  • Thursday 3 p.m. – 7 p.m.
  • Friday 7:30 a.m. – 6 p.m.
  • Saturday 8 a.m. – 9 a.m.
  • If you plan to pick up your unsold materials, you must do so at one of the stated times. Materials are not available for pick-up after 6:30 p.m. on Saturday. Any unclaimed materials become the property of HEAV and will be distributed immediately after the convention. We do not have storage space for items that are left. If you have an emergency, please contact Richie or Christie Underhill in the UCS Hall.
  • Please allow 4-6 weeks for your check to arrive.
  • As a seller, you receive 75% of your total sales (HEAV receives 25%). HEAV will deduct $1 from your sales profit to cover the cost of processing and mailing your check.
  • To avoid the possibility of your check being rejected by your financial institution, please cash or deposit your check no later than 90 days from its issue date.

Grades and Subjects

PreK K – Language, Math, Science, Soc. Studies Elementary – Language, Math, Science, Soc. Studies 1st – Language, Math, Science, Soc. Studies 2nd – Language, Math, Science, Soc. Studies 3rd – Language, Math, Science, Soc. Studies 4th – Language, Math, Science, Soc. Studies 5th – Language, Math, Science, Soc. Studies 6th – Language, Math, Science, Soc. Studies 7th – Language, Math, Science, Soc. Studies 8th – Language, Math, Science, Soc. Studies High School – Language, Math, Science, Social Studies, Government & Economics, College Texts, Electives

General Categories

  • Adult Fiction
  • Adult Non-Fiction
  • Art
  • Bible
  • Biography
  • CDs
  • Charts/Maps
  • Children’s Fiction
  • Children’s Non-Fiction
  • College Textbooks
  • Computer Software
  • Curriculum Guides
  • DVDs
  • Easy Readers
  • Foreign Language
  • Games
  • Home Economics
  • How-to Books
  • Language Manipulatives
  • Large Kits
  • Math Manipulatives
  • Music Instruction
  • Picture Books
  • Poetry
  • Puzzles
  • Reference
  • Religion
  • Science Manipulatives
  • Teacher Resources
  • Unit Studies
  • Young Adult Fiction
  • Young Adult Non-Fiction

Selling FAQ

No, you are welcome to come and shop even if you are not interested in selling anything. The sale is for both buyers and sellers.

In order to sell items in the UCS, you must use our convenient barcoding system. This system includes comprehensive directions on how to categorize, label, and document the items you want to sell.

At the UCS, we typically handle more than 60,000 items in just under 38 hours. In order to make your selling experience both easy and profitable, we need to be able to sort and distribute your items to the proper sales tables in the shortest amount of time. Our online barcoding system seeks to make the labeling process as simple as possible by providing the specific information we need in order to facilitate sorting and distribution.
Several tables will be located near the entrance of the UCS hall that will be designated for free items. Only homeschool curriculum related items will be accepted at the free tables. It will be your responsibility to place the free items you bring onto the tables designated for free items. It is important that you keep free items separate from items you want to sell when proceeding through the drop-off process to ensure an orderly and efficient handling of your sale items.

The drop-off hours are listed below. When you drop off your items, please be prepared to spend a few minutes with a UCS volunteer to be sure you have correctly labeled and documented your materials. We want to be sure your items can be tracked for payment!
Thursday 3 p.m. – 7 p.m.
Friday 7:30 a.m. – 6 p.m.
Saturday 8 a.m. – 9 a.m.

There are two time periods available for picking up items. You may pick up all your unsold items either Friday or Saturday evening. On Friday, between 4 p.m. and 6 p.m., you may retrieve your unsold items from the sales floor, but you must find them yourself. If you can wait until we have had an opportunity to sort through the remaining materials left after the sale closes on Saturday, you will be able to pick up your unsold items on Saturday between 5:30 p.m. and 6:30 p.m. No materials will be available for pick up after 6:30 p.m. on Saturday, June 8.

No, our database does not allow for multiple pick-ups.

Only if you want your items back. Before the convention, as you prepare your items for sale, you will designate each item for either “Pick-up” or “Donate” on your item labels.
On Saturday, from 4:30 p.m. to 6:30 p.m., after the close of the sale, the hall will open for all to browse or “glean” through these donated items for those last-minute books they were not able to find or afford. Many families have found donated items they couldn’t afford and have been greatly blessed! Individual gleaners are encouraged to glean not only for themselves but also to take items to bless others. After 6:30 p.m., all remaining items are removed by various organizations across Virginia. In years past, several homeschool groups “gleaned” materials for use in their local communities. The loading dock will be available for the convenience of those organizations and individuals who choose to glean multiple boxes of items.

You will receive a check approximately 4-6 weeks after the convention.

Volunteers play a crucial role in the success of the UCS. It is especially crucial that UCS sellers assist in the variety of tasks required to set up and operate this two-day event. For a complete list of areas of service, please fill out our Volunteer Application, checking off the Used Curriculum Sale box and indicating the days and times you would like to serve.  

Detailed Schedule