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Available Positions

Special-Events Planner – POSITION FILLED

Communications & Marketing Coordinator

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Special-Events Planner – POSITION FILLED

The special-events planner will assist the executive director in planning and organizing special events.

 

Required skills, strengths, and abilities      

Excellent communications skills, including writing, proofreading, and speaking

Exceptional organizational skills and the ability to manage multiple projects

Excellent interpersonal skills in person and on the phone

Initiative and the ability to accomplish projects with minimal supervision

Incredible customer-service ethic

Commitment to excellence

Spiritually mature

 

Seasonal Responsibilities

Event Planning and Production

  • Assist with negotiations and booking of event space contracts, arrange food and beverage orders, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor (flowers, linens, color schemes, etc.) to meet with the high expectations of the association
  • Aggressively gather information on each project to produce a high-quality event
  • Conduct research, make site visits, and find resources to help staff make decisions about event possibilities
  • Create and revise room layouts for each event
  • Propose new ideas to improve the event planning and implementation process
  • Serve as liaison with vendors on event-related matters
  • Direct and help recruit volunteer staff
  • Assist with managing on-site production and clean up for events as necessary
  • Prepare and/or oversee production of nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
  • Close out all events as required

 

Hours

Approximately 1-15 hours per week, depending upon project needs and time of year. Small stipend offered.

 

Event Administration

  • Coordinate the scheduling of events with the HEAV calendar
  • Assist with preparing budgets
  • Provide regular progress reports to the executive director for each event project
  • Keep track of event finances including invoices, payments, and the budget
  • Prepare and modify event contracts as requested
  • Coordinate appointments and visits to see event space

Sound interesting? Please send a cover letter and resume to president@heav.org.

_____________________________________________________________________________

 

Communications & Marketing Coordinator

The communication and marketing coordinator will assist in generating public interest in the HEAV convention, conferences, and other events throughout the year.

 

Required skills, strengths, and abilities

  • Self-directed/self-teaching
  • Truly loves our mission and can articulate it in a way the public can hear
  • Ability to develop and manage a team
  • High degree of organizational skills, especially digital organization
  • Excellent phone and people skills
  • Familiarity with the Virginia homeschooling market.

 

Hours

Average 10-15 hours/week; hours will vary greatly depending upon the time of year and projects in progress. Small stipend offered.

 

Responsibilities

  • Develop and manage a team of motivated volunteers to work in each area of outreach
  • Contact radio and TV stations to initiate and coordinate interviews
  • Write press releases and public-service announcements and ensure that they are submitted to appropriate media outlets
  • Initiate contact and facilitate an ongoing relationship with Outreach Partners.
  • Contact vendors and marketing personnel to promote the convention
  • Develop and maintain up-to-date contact lists for churches, online calendars, newspapers, magazines, and radio stations
  • Oversee and train publicity volunteers to contact media outlets
  • Update press packet to hand out at the convention

Sound interesting? Please send a cover letter and resume to publications@heav.org.

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