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Volunteers

Volunteering at the Convention

We could use your help at the convention! Please see the volunteer FAQs below for more information on how you can help.

VOLUNTEER FAQS

Sue DeFazio, Volunteer Coordinator, volunteernow@heav.org

I want to give something back to HEAV--may I volunteer for a few hours during convention?
What do I have to know to volunteer?
Who may volunteer?
My young adult or teen wants to volunteer. Do I have to pay to register him?
When should I offer to volunteer?
How many volunteers do you really need?
Can I get a discount on my registration by volunteering at the convention?
Do I have to complete my two hours before I am allowed early entry into the UCS?
Do I have to miss a session to volunteer?
Can I volunteer for more than two hours?

I want to give something back to HEAV--may I volunteer for a few hours during convention?
A: Yes! We would love to have your help! If you know where you want to volunteer, you may directly contact the coordinator for that area (see the list below), or fill out our Volunteer Checklist and we will send it directly to the coordinator for you. If you don't have an area of convention in mind, use our Volunteer Checklist to let us know the day and time you are willing to work--we will find just the place for you!

[ Photo credit: Seth Fisher, Through My Lens Photography ]

Exhibit Hall
HT & Tammy Bear
exhibithall@heav.org

Graduation
graduation@heav.org

HEAV Tables
Linda Linder
linda@heav.org

Information & Security
Tim & Sue Grimes
security@heav.org

On-site Registration
Rebekah Bentley
registration@heav.org

Speaker Hosts & Hostesses
Ann Harrell
speakerhosts@heav.org

Used Curriculum Sale
ucs@heav.org

Q: What do I have to know to volunteer?
A: No prior experience is necessary for many volunteer positions. We need volunteers to register convention attendees, greet our pre-registered convention attendees, sort books at the UCS, hand out information, check bags in the Exhibit Hall, host or hostess the workshops, and answer the same question (i.e., Where is the closest bathroom?) fifty times with a smile. We also need volunteers with significant homeschooling experience to answer questions at the HEAV tables.

Q: Who may volunteer?
A: Any registered attendee of the convention may volunteer. Young adults and teens are welcome to volunteer, but they must be registered for convention with a parent. Able-bodied men are always needed for set up and security.

Q: My young adult or teen wants to volunteer. Do I have to pay to register him?
A: Yes. All volunteers, including young adults and teens, must be registered to attend the convention. Teens must be registered with a parent.

Q: When should I offer to volunteer?
A: It's never too early--or too late! It is very helpful for the convention coordinators to know they have volunteers lined up by the end of May. If you call early, you will have more choices AND you will be a great encouragement to our coordinators! Contact our volunteer coordinator. If you decide to attend convention at the last minute, stop by the volunteer booth next to the Registration area [Floorplan] during the convention--there will probably still be opportunities available.

Q: How many volunteers do you really need?
A: We usually have more than 400 volunteers at the convention! If everyone does a little, things go smoothly and all are blessed.

Q: Can I get a discount on my registration by volunteering at the convention?
A: Volunteers do not receive a discount on registration costs, but there are other benefits for our volunteers. Those who volunteer at least two hours will have the opportunity to shop first in the Used Curriculum Sale on Friday morning. This allows our volunteers to enjoy the best selection of materials.

Q: Do I have to complete my two hours before I am allowed early entry into the UCS?
A: No, we trust that if you volunteer you will show up when scheduled. The UCS has a list of scheduled volunteers who should be given early admission.

Q: Do I have to miss a session to volunteer?
A: Not at all! We need volunteers at each of the sessions to help the speakers. This is a great way to volunteer and also enjoy the workshops! There are also slots available to volunteer on Thursday to set up the Exhibit Hall before the convention begins, to work in the UCS, and to help in the Hospitality Suite. 

Q: Can I volunteer for more than two hours?
A: Absolutely! We ask for at least two hours of service in order to receive a pass for early admission to the UCS, but you may volunteer as much time as you like. We appreciate all of our volunteers!

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