Location: Woodlands Conference Center
Williamsburg, Virginia
Date: March 13 & 14, 2015
Cost: From $90
Registration: Closed
Registration Deadline: February 12, 2015
Cancellation Deadline: March 9, 2015

“Essentials of a Strong Organization: Do You Have Them?”

Woodlands Conference Center
Williamsburg, Virginia
March 13 & 14, 2015


To Protect and Serve

Guard your support group against legal surprises! HSLDA Staff Attorney Darren Jones helps you understand how to design policies that protect children from abuse in your support group, and protect your group from liability. He will also discuss how to craft a membership policy that aligns with your group’s unique values while enabling you to serve an increasingly diverse homeschool community.

Darrel Jones Darren Jones, homeschool graduate, homeschooling father of four, and HSDLA litigation attorney, will discuss pertinent social issues facing groups today. Darren will discuss the importance of developing child protection policies–policies that will protect your organization from liability, and the children in your care during group activities. He will also cover the legalities of open and restricted groups and how to draft membership policies.

Training Leaders, Not Survivors

The Gen 2 Survey found good news for homeschooling families–their children are standing firm in the faith. But the survey also showed that America is rapidly declining, both spiritually and morally. The challenge for today’s homeschooling parents is to train up young leaders who will make a difference.
Rick BoyerIn addition, Rick Boyer, homeschool trailblazer, HEAV board member, author, speaker, and father of 14 homeschooled children, will share a heart-felt message of good news for homeschool leaders based on the recently published Gen2 SurveyHe will discuss the most important factor on whether your children stands firm in their faith, as well as some surprising information on why this generation is experiencing rapid spiritual and moral decline and what we can do.

Carol Topp

Carol-Topp1This year’s guest speaker, Carol Topp, is a homeschooling mom and a certified public accountant specializing in tax preparation, micro-business start ups, and nonprofit accounting. The author of Homeschool Co-ops: How to Start Them, Run Them, and Not Burn Out and a contributing author of Home Work: Juggling Home, Work, and School Without Losing Your Balance, Carol is a veteran homeschooler who has walked the homeschool-leader path and can show you your options.

Calling upon her rare ability to convert tax rules and business language into clear, easy-to-understand English, Carol will help you decide on foundational questions (Do we incorporate or not? Do we need insurance, and if so, what kind?)—as well as provide solid information on topics like fundraising and setting up and maintaining bank accounts. As a former homeschooler herself, Carol has much personal experience to share on organization structure, delegation, team building, goal-setting, and conflict resolution.  Don’t miss this opportunity to meet Carol personally and ask specific questions!

As a homeschool leader, how do you best prepare yourself and your group for the complex world now confronting us? Whether you are new to leadership, or someone who has been around for a while, you want to provide direction and opportunities for your group and for the coming generation of leaders.

The goal of HEAV’s Leadership Conference is simple: to connect leaders with great ideas, to inspire them to even greater ideas, and encourage them with renewed vision and a refreshed spirit. You, in turn, will energize your group!

You’ll also have opportunity during the “Open Forum” and “For Leaders…By Leaders Break-Out Sessions” to share leader-to-leader experiences, enjoy fellowship with one another, and find inspiration, encouragement, and insight from one another..

Register Now!

Register online, or if you have difficulty, call the office at 804-278-9200 Monday through Friday, 10 a.m. to 4 p.m. If anyone in your group contributes money towards your registration, you will receive a refund for that amount.

Registration deadline is extended until rooms are full!

Dynamic Sessions

Homeschool Leadership is Like Marriage—Know What You’re Getting Into!

Marriage and leading a homeschool organization have a lot in common. Using Hebrews 13 as inspiration, Carol will share her insights from 30 years of marriage and 15 years of advising homeschool leaders. This opening session will encourage and remind leaders that they are doing an important, but difficult, job.

Who’s Afraid of the Big, Bad IRS? How the IRS Sees Homeschool Organizations Presenter, Carol Topp, a homeschooling mother and CPA, has helped more than 200 homeschool organizations understand their status with the IRS. She will teach leaders the required filings to keep their homeschool organizations legal–with the least amount of government paperwork and interference. Tips and handouts on required reporting and taxes will be provided–as well as examples from Carol’s experience.

Top(p) 10 Tips for Running a Homeschool Organization

This “potpourri” of topics allows you to bring up any subject you wish to discuss. Carol Topp will lead off with her Top(p) 10 tips for running a homeschool organization, and then it’s up to you. Take a handout of tips to share with your board or group back home.

A Q&A session with Carol that answers the questions YOU want to discuss

Plus, enjoy fast-paced “For Leaders…By Leaders” sessions that get to the heart of the issues important to you!


Registration deadline is Thursday, February 12, 2015.
Gracious (and generous!) sponsorships have helped us keep the costs low. The entire retreat cost is included in one low price.

  • 1 adult with 3 roommates – $90 each
  • 1 adult with 2 roommates – $105 each
  • 1 adult with 1 roommate – $125 each
  • 1 adult with a private room – $175
  • married couple – $240

Registration includes these features:

  • Lovely accommodations at the Williamsburg Woodlands Hotel
  • Elegant dinner at the Williamsburg home of HEAV’s president
  • Continental breakfast (for hotel guests)
  • Fabulous catered lunch
  • Notebook filled with resources and helpful leadership information
  • Fun surprises, gifts, door prizes, and more!

Bring the Whole Family
Additional hotel nights at the $105 rate are available, as are discounted tickets to Colonial Williamsburg. (A ticket is not necessary to walk around Colonial Williamsburg and enjoy the beautiful spring foliage.)

Don’t Need a Room?
Commuter rates are only $75. (Commuter rates are designed for those who wish to drive in on Friday and Saturday.)

Conference Schedule

Rooms will be available at 3:30 p.m. on Friday afternoon at the Woodlands Hotel. Conference check-in at the Woodlands Conference Center behind the hotel will begin at 4:30 p.m. The first conference session is scheduled for 5 p.m. with Carol Topp, who will present “Homeschool Leadership is Like Marriage.” Afterwards, guests are invited for dinner at the Williamsburg home of HEAV president Anne Miller and her husband, Jeff, followed by an evening of fun, fellowship, and encouragement.

Sessions will continue the next morning at 8:30 a.m. at the Conference Center and end at 5 p.m. Saturday afternoon. Conference registration fees include the Woodlands Hotel room and taxes, all meals, and all conference materials.

Leadership Conference Schedule

Download directions to the Woodlands Conference Center.

Download the Woodlands Conference Center map.

Not a Leader?

Send Your Leader–or Even Your Leadership Team–to the Leadership Training Retreat!

Get together with your other support-group families and send your leader or leadership team to the Leadership Conference in Williamsburg! Your leaders, moderators, coordinators, or board members will come home renewed, refreshed, and strengthened in their role of serving the families in your group.

What Others Have Said…

“We are just a simple support group…but there was SO much that we learned from the weekend! I enjoyed the “Group Spotlight” because I have friends in  rural parts of Virginia  who are hungry for fellowship with other homeschool families…I was excited to be able to provide them with a resource to help them!”

“Walked away feeling recharged with great ideas! Loved the little gifts…great ideas!”

“We were extremely impressed with Rick Boyer’s words of wisdom regarding balance in service…And the free book by [sponsor] Hugh Whelchel of the Institute for Faith, Works & Economics has been life-changing! Thank you, HEAV, for a fabulous weekend! It was simple, well-organized, and to the point—a weekend well spent!”

“I cannot wait until the next one. Both my husband and I enjoyed it tremendously! Everything was wonderful!”

Take a look at some highlights of last year’s Leadership Conference! We look forward to seeing you in the spring!

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